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Tournaments - Help & Documentation

How to create, maintain, view, edit and delete tournaments

What is Tournament Management?

Tournament Management allows a Team account to maintain its tournament records in Hatrick. Each tournament belongs to the logged-in Team ID and can be added, viewed, edited or deleted.

1. Open Tournaments

From the Team Dashboard, open the Tournaments module.

The tournament list shows tournaments belonging to the logged-in Team ID. A Team account does not see tournaments belonging to another Team ID in this module.

2. Add a Tournament

Click + ADD TOURNAMENT to open the tournament entry form.

Enter the tournament information and click SAVE TOURNAMENT.

Tournament information

Field What to enter
Tournament Name * Enter the name of the tournament.
Tournament Type * Select League, Knockout, League + Knockout, Friendly or Other.
Organiser * Enter the organiser of the tournament.
Venue Enter the tournament venue, if known.
City Enter the city where the tournament is being conducted.
Start Date * Enter the start date in DD/MM/YYYY format.
End Date * Enter the end date in DD/MM/YYYY format.
Number of Teams Optional. If entered, it must be a positive whole number.
Format Select from the currently available formats such as T20, T10, ODI, 50 Overs, 40 Overs, 30 Overs, 20 Overs or Other.
Status * Select Upcoming, Active, Completed or Cancelled.
Description Enter tournament details, rules, notes or other useful information.
Required fields: Tournament Name, Tournament Type, Organiser, Start Date and End Date must be entered.

3. Tournament ID

Hatrick automatically generates a Tournament ID when a new tournament is created.

The current format begins with TRN, followed by the date and a four-digit sequence number.

For example, a Tournament ID can look like: TRN202608180001.

The Tournament ID remains associated with the tournament when its details are edited.

4. Date Validation

Both Start Date and End Date must use the DD/MM/YYYY format.

Hatrick also checks that the End Date is not earlier than the Start Date.

Example: If the Start Date is 20/08/2026, the End Date cannot be 19/08/2026.

5. Number of Teams

Number of Teams is optional.

If you enter a value, it must be a positive whole number.

6. Tournament Status

The current module provides four status choices:

  • Upcoming – the tournament is planned but has not started.
  • Active – the tournament is currently active.
  • Completed – the tournament has finished.
  • Cancelled – the tournament has been cancelled.

Update the status when the tournament's state changes.

7. View Tournament

Click View in the tournament list to see the complete tournament information.

The View page can show:

  • Tournament ID
  • Tournament Name
  • Tournament Type
  • Organiser
  • Start Date
  • End Date
  • Venue
  • City
  • Number of Teams
  • Format
  • Status
  • Team ID
  • Description
  • Date Created

8. Edit a Tournament

Click Edit against the tournament whose information needs to be changed.

Correct the required information and click UPDATE TOURNAMENT.

The existing Tournament ID, Team ID and original Date Created value are preserved when a tournament is edited.

Use Edit when information changes. This avoids creating another tournament record just to correct an existing detail.

9. Delete a Tournament

If a tournament record must be permanently removed, click Delete.

Hatrick asks for confirmation before deleting the tournament.

The current module deletes the matching tournament only when both the Tournament ID and the logged-in Team ID match.

Important: Deletion is permanent in the current text-file based module. If the tournament should remain in the system for reference, consider changing its Status to Completed or Cancelled instead.

10. Maintaining Tournament Records

Keep tournament information current as the tournament progresses. In particular, review:

  • Tournament Name
  • Tournament Type
  • Organiser
  • Venue and City
  • Start and End Dates
  • Number of Teams
  • Format
  • Status
  • Description

When information changes, use Edit rather than creating a duplicate tournament record.

11. Team Security

Every tournament record is associated with the logged-in Team ID.

The current module checks the Team ID when listing, viewing, editing and deleting tournaments. This prevents one Team account from managing another Team's tournament records through this module.

12. What This Module Currently Covers

The current Tournament Management module covers:

  • Add Tournament
  • List Tournaments
  • View Tournament
  • Edit Tournament
  • Delete Tournament
  • Automatic Tournament ID generation
  • Tournament type
  • Start and End Date validation
  • Number of Teams validation
  • Tournament format
  • Tournament status
  • Team ID security

Tournament team registration, fixtures, points tables, match results and other tournament operations should be documented separately when those functions are available in Hatrick.

Quick Tournament Management Routine

  1. Create the tournament once with accurate basic information.
  2. Check the Start Date and End Date carefully.
  3. Enter Number of Teams when it is known.
  4. Select the appropriate tournament Format.
  5. Keep the Status updated as the tournament progresses.
  6. Use Edit when information needs correction.
  7. Use Completed or Cancelled when appropriate instead of deleting a historical tournament record.
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